Louise Tonkin’s Privacy Notice
1. INTRODUCTION
Louise Tonkin Inc (LTI) recognises the importance of privacy and the protection of personal information provided to it and is committed to the safeguarding of such information.
This privacy policy explains how LTI collects and uses personal information. It contains information regarding the rights of natural and juristic persons to whom personal information relates (data subjects).
LTI reserves the right to amend this Privacy Policy or add provisions to it at any time by publishing an updated version on its website.
2. COLLECTION OF INFORMATION
LTI collects personal information in various instances, including when:
- data subjects contact LTI or request information or services;
- LTI provides services to data subjects;
- persons apply for employment at LTI;
- when persons use LTI’s websites or engage with LTI through social media.
LTI may collect the information directly from a data subject or from third parties (such as regulators, government authorities and registries, or attorneys representing our clients’ counterparties).
The interaction with the firm on an LTI website will result in the collection of information regarding the person’s activities on the website. Similarly, when anyone engages with the firm via any one of LTI’s social media platforms. This information includes, but is not limited to, the person’s name, contact details and information regarding the matter with which they need assistance.
In the course of engaging with clients on matters, LTI will naturally be exposed to and collect personal information which includes the data subject’s name, contact details, financial information as well as information regarding the matters that the firm assists them with.
As part of its recruitment processes, LTI collects information from graduates and employment applicants. This information includes educational information as well as employment history. By enquiring regarding employment opportunities at LTI or applying for employment, applicants are deemed to provide their consent to LTI’s processing of their personal information for recruitment purposes, which may include screening as well as background and reference checks.
3. BASIS AND PURPOSE FOR PROCESSING PERSONAL INFORMATION
LTI may process personal information:
- to provide services to clients;
- to comply with legal or regulatory obligations;
- if a data subject has provided their consent; or
- if the processing is allowed by law.
The purposes for which LTI processes personal information include, but are not limited to:
- marketing and promotion of LTI’s services;
- providing and improving services to clients;
- improving users’ experience when using LTI’s websites;
- communicating with persons for LTI’s internal purposes;
- enabling LTI’s internal operations;
- exercising and defending legal rights.
4. DISCLOSURE OF PERSONAL INFORMATION
LTI may release personal information or disclose it to third parties in certain circumstances. These include, but are not limited to:
- if LTI is required or authorised to do so by law or a court order;
- in order for LTI to enforce its rights;
- in order for LTI to provide services to its clients.
The third parties to whom we disclose personal information include, but are not limited to:
- advocates and other parties involved in legal services;
- third party service providers to LTI or its clients;
- third parties who provide research services to LTI or its clients;
- government authorities and registries, organs of state, regulators, courts, tribunals and law enforcement agencies.
5. TRANSFER OF PERSONAL INFORMATION
Personal information collected by LTI may be transferred to persons in other countries. Those countries’ laws might not protect personal information in the same way or on the same level as the law in the data subject’s country. However, LTI will take reasonable steps to ensure that recipients in other countries have appropriate privacy measures in place.
6. RETENTION OF PERSONAL INFORMATION
LTI retains personal information for as long as may be reasonably necessary in accordance with applicable law.
7. COOKIES
LTI’s websites makes use of cookies. Cookies store information regarding website visitors. Cookies have various purposes, such as improving the visitor’s experience on the website and facilitating their use of the website.
A website visitor may disable or decline cookies. However, if the visitor does so, their user experience on the site may be diminished.
8. DIRECT MARKETING
LTI may send marketing and promotional communications and material to persons. Recipients may opt out from receiving such communications by contacting LTI at the details provided below or by clicking on the opt-out link that will be contained in the relevant electronic communication.
9. SECURITY
LTI takes all reasonable steps to protect and avoid unauthorised access to personal information. It has implemented various policies, procedures and software to safeguard personal information and routinely reviews its operations in order to ensure that personal information is adequately protected.
10. DATA SUBJECT RIGHTS
The law might provide data subjects with rights to access, amend or delete personal information that is in the possession of LTI. However, LTI may, in certain instances, legally refuse or decline such requests. If applicable, a data subject may also have the right to object to LTI’s processing of their personal information or to file a complaint with a regulator. If a data subject wishes to exercise their rights, they can contact LTI at the details provided below. LTI may charge data subjects a fee for accessing, amending or deleting their personal information.
Data subjects are encouraged to contact LTI in order to update their personal information as and when necessary.
11. CONTACT DETAILS
In order to contact LTI for purposes relating to this privacy policy, please contact us using these contact details:
Louise Tonkin Inc
484 Ontdekkers Road,
Florida Hills, Roodepoort,
Johannesburg,
Gauteng, 1709
Telephone: 011-472-2828
E-mail: info@ltinc.co.za
